NBI CLEARANCE AUTHORIZATION LETTER TO CLAIM YOUR CLEARANCE
In the Philippines, when interacting with the National Bureau of Investigation (NBI), individuals may need to authorize someone else to process their NBI clearance. An NBI authorization letter is an essential document that gives a designated individual the authority to act on your behalf in obtaining an NBI clearance, whether due to delays, work obligations, multi-purpose clearance, or other reasons.
Whether you’re a busy worker or unable to physically visit the NBI office, knowing how to write an effective authorization letter is essential to ensuring that your clearance application is processed quickly.
What is an NBI Authorization Letter
An NBI Authorization Letter is a written document that allows someone else (known as the “authorized representative”) permission to process or pick up your NBI clearance at the NBI office. This is particularly beneficial if you cannot visit the NBI office in person for personal, professional, or geographic reasons.
To ensure a seamless process, the authorization letter must contain particular information including the full names of the person authorizing (the principal) and the person being authorized (the representative), along with other essential identifiable information.
NBI Clearance Authorization Letter Sample
Why Do You Need an NBI Authorization Letter
You may need an NBI authorization letter in the following situations:
Information Include in the NBI Authorization Letter
To ensure that the NBI will accept and process your request, your authorization letter must include the following information:
The Principal’s (Authorizing Party) Information
- Full Name: As it appears in official documents.
- Address: A valid and current address.
- Contact Information: Phone number or email address for any follow-up.
- Government-issued ID Number: This could be your SSS, Driver’s License, Passport, or Voter’s ID number, which verifies your identity.
The Representative’s Information
- Full Name: The person you are authorizing to act on your behalf.
- Address: The current residence of the authorized person.
- Contact Information: Ensure your representative’s contact details are provided in case the NBI needs to get in touch.
Purpose of the Authorization
The letter should specify that the representative is authorized to submit or claim your NBI clearance on your behalf. Additionally, you may specify whether the letter is for an update or a request for additional application-related information.
Details of the NBI Clearance Application
If appropriate, provide the application number (if available) or any further references that will help the NBI in finding the application. Additionally, you can indicate if the clearance is for local, foreign, or other employment.
Signature of the Principal
You must sign the letter at the bottom to authenticate the authorization. This signature should match the one on the ID used to process the NBI clearance application.
Date
The date on which the letter is signed is important for validity.
How to write an NBI Clearance Authorization Letter
Here’s a simple and effective template to help you create an NBI authorization letter:
[Date]
The Officer-In-Charge
National Bureau of Investigation (NBI)
[Office Address]
[City, ZIP Code]
Subject: Authorization Letter for NBI Clearance
To Whom It May Concern,
I, [Full Name of Principal], of legal age, and a resident of [Address], do hereby authorize [Full Name of Representative], who is of legal age and a resident of [Address of Representative], to process, claim, and/or update my NBI clearance application at your office.
Thank you for your prompt attention to this matter.
Sincerely,
[Signature of Principal]
[Printed Name of Principal]
Guidelines for the Authorized Person Claiming NBI Clearance
When claiming an NBI clearance or renewal clearance on behalf of someone else, the authorized person should keep the following tips in mind:
Dress Appropriately
Dress professionally and neatly. To ensure a seamless transaction, stay away from casual clothing like shorts or slippers.
Bring Valid IDs
Carry your valid government-issued ID for identity verification, along with a copy of the applicant’s ID.
Have the Authorization Letter Ready
Make sure you have the applicant’s signed authorization letter, which allows you to claim the clearance on their behalf.
Follow NBI Procedures
Be prepared to cooperate with NBI staff, submit any required forms, and comply with their guidelines to make the clearance release easier.
CONCLUSION
An NBI authorization letter is a simple yet important document that ensures someone you can rely on to handle the process of obtaining or processing your NBI clearance. To prevent the clearance process from being delayed, it is crucial to make sure that all relevant information is included. By following the steps provided above you can quickly create an authorization letter that works and guarantees that your representative has the right to perform the necessary task without any problems.